Tent/Shed Farm Procedures
Tent Procedures
Tent hours are from 10-6 daily, Monday-Sunday. Arrive at the Farm daily by 8:45 am; in order to pick up strawberries, product, supplies (bags, quart/half gallon containers/handles), daily envelope, cash bags (each has $200, pen, additional card machine tape and a highlighter for insuring bills are not counterfeit) and card machine/battery pack with cord. This will allow you to be at your tent by 9:30 am to have it set up and ready to open by 10 am.
Each tent has two tables to place strawberries and product, see picture below for an example of how to set up for best display. All strawberries/product should be on the table, not left in your car. Wiping down the tables daily, picking up any trash and if it has rained making sure there is no water sitting on the tent (don’t want customers getting wet) should be completed when you arrive. Then put out all of the strawberries/product on the tables.
Each day a Daily Tent Sheet should be completed (see example below). As you start the day put how gallons of strawberries you have, how much of each product you have and how many gallons you convert to quarts/half gallons (you will need to track this throughout the day as you may need to make them up several times).
At the end of the day put how many gallons, quarts, etc. you have leftover on the Daily Tent sheet. Reset money bag to $200, run the Daily Summary Report for the card machine (Reports, Daily Settlement, Manager Passcode 1234). Take a picture of the Daily Farm sheet and card machine report and text to Hunter/Joy. Calculate your pay of the day and pay yourself from the cash bag, put completed Daily Tent sheet around any additional cash over the $200 or checks you receive in the money bag, place the $200 inside the cash bag beside the Daily Tent sheet. Load all leftover strawberries/product, etc. into your car and return to the Farm. A designated place will be available for leftover strawberries/produce and product. Plug in card machine/battery pack on shelf provided. Put empty boxes in designated place. Drop money bag in appropriate/assigned location per Farm Manager.
Additional information: bring a chair, lunch, drinks, water or anything you will need for the day as you will be at the Tent all day. A locked portable toilet is provided (code 1234 or 123 depending on the lock).
Farm Shed Procedures:
Hours: Spring Season – 8 am to 7 pm; Fall Season – 10 am – 6 pm
General Information: Help all customers politely, answer questions, provide directions to field/FunPark and provide history/background facts of Cottle Strawberry Farm as appropriate. Learn prices of products, hours of operation, strawberry varieties, etc.
Hopkins: Upon arrival pick up cash bag at office, a walkie and Daily Farm sheet. Card machines are located at the shed under the checkout counter. At the Shed confirm all items are stocked appropriately. Complete the first column of the Daily Farm sheet with current inventory. Replenish supplies during the day as needed. Request additional berries/produce via call to Farm Foreman. Spring season – confirm with Farm Foreman which fields will be used for Upick customers (it rotates).
At end of day, reset cash bag to $200, run Daily Summary Report on card machine (Reports, Daily Settlement, Manager Passcode 1234), calculate your pay and pay yourself from the cash received. Complete the Daily Farm sheet and wrap it around additional cash, checks and card machine report, place in cash bag. Drop cash bag in appropriate/assigned location per Farm Manager.
Prior to leaving for the day restock all inventory appropriately, make sure all produce/berries are put away correctly all Shed area is clean/tidy for the next day.
Florence: Upon arrival, unlock Shed, wipe down tables, put out product and call for berries (spring season). Pick up any trash around parking area/farm. Turn sign in window to Open. Complete first column of Daily Farm sheet with starting inventory (Spring-count out Upick buckets, quarts, 1/2 gallons). Confirm with Farm Foreman which fields are for Upick customers each day (it rotates). Make up quarts and 1/2 gallons, track on Farm Sheet. Replenish supplies throughout the day as appropriate (buckets, baskets, quart containers for Upick and make up quart, 1/2 gallons, glass products, produce).
At the end of the day, put all leftover product back in Shed or cooler as appropriate. Call Farm Foreman to pick up remaining berries. Reset cash bag to $200, run Daily Summary Report on card machine (Reports, Daily Settlement, Manager Passcode 1234), calculate your pay and pay yourself from the cash received. Complete the Daily Farm sheet and wrap it around additional cash, checks and card machine report, place in cash bag. Take a picture of the Daily Farm sheet and card machine report and text to Hunter/Joy. Turn sign in window to Closed. Drop cash bag at the appropriate/assigned location per Farm Manager.
